Digital Records Management

About us

Digital Records Management has been in document management since 1998. We offer complete solutions for document and record management. Our services include document scanning (legal documents, medical records, books, catalogs, manuals and photographs) for conversion to CD-ROM or DVD, developers of document scanning software, factory authorized sales of high-volume Fujitsu document scanners, secure and confidential shredding and recycling services, duplication of CD-ROMs and DVDs, and conversion of microfilm and microfiche to CD-ROM or DVD. We use the most advanced document scanning technology to convert your data to a more convenient, accessible and flexible format.

Imagine having access to your media while you are on the phone, at home or on the road. With the services of Digital Records Management, you can retrieve information immediately without searching through endless stacks of paper or file cabinets. Just insert a CD-ROM or DVD, type in the name of the file you want and your data is instantly available to you or your client. We call this, 'The Paperless Solution'. You and your work force can have immediate access to documents that were formerly lost or stored in expensive facilities. Your files are indexed to your specifications and conveniently stored on a CD-ROM or DVD. Our constant search for new and innovative document management solutions led us to develop our 'Online File Cabinet'. Contact us for a free consultation today.

Your options are open with Digital Records Management. We can pick up your documents and scan them off-site, or scan your documents at your facility or deliver equipment to you and train your staff how to use it. We know document scanning hardware inside-out so let us know your needs and we'll get the right hardware in your hands. Digital Records Management has developed asoftware application to ensure that you find the document you need when you need it.

Convert your catalogs, manuals, books, blueprints, depositions to CD-ROM or DVD

Do you want your manuals and catalogs transferred to a format that is compact and accessible virtually anywhere? Digital Records Management will convert books, contracts, checks, training manuals, deeds and time cards to CD-ROM for easy access and convenience. Get libraries of manuals into the hands of your field work force with shipping costs as little as $1.50. Your data on a CD-ROM will lower your shipping costs, eliminate your storage costs and reduce your reproduction costs. Digital Records Management can put an entire mailer together for you. We will create a package that will look great and the content will be as clear and easy to read as the original. Read what our clients say.

Convert your photographs, artwork, maps to CD-ROM or DVD

Do you have valuable photos that you would like to store on CD-ROM? We can make copies of your photos and put them on CD-ROM and you will never have to worry about losing your priceless pictures again. If you are interested in one back up copy or a dozen for your family and friends, please contact us. Since CD-ROM players come standard on nearly every computer made, any picture (color or black & white) can be digitally reproduced in a format that is accessible almost anywhere and it will look great for years to come. Forget about dragging out the projector, we can convert all of your old family slides. For your next special event, have all of your vintage family portraits ready for everyone to enjoy and pass them down from generation to generation.

Entertainment industry services

Stand apart from the crowd with your video promo on DVD. Put all of your photos on a CD-ROM so hiring professionals can see your face when they are at their desk making decisions. You will find that your reproduction costs will be lower than ever before.

Services

Document scanning services

You can store over 15,000 pages or the contents of a four-drawer file cabinet onto one CD-ROM so there is no need for boxes piling up in your office or off-site storage facility. You'll never waste another dime storing your documents or paying to retrieve documents from storage facilities. Never again will projects be delayed because of missing or unavailable documents.

•             7.5% of all documents get lost, 3% of the remainder get misfiled*

•             A typical worker spends thirty minutes to two hours a day searching for documents*

•             The average cost to find a misfiled document is $120.00*

•             The average cost to reproduce a lost document is $220.00*

•             The average document is reproduced 19 times*

Digital Records Management uses the most advanced hardware and our own software to convert your paper files, medical and legal records, books and catalogs to CD-ROM or DVD. We'll sort your documents, remove staples and unfold corners. The image is then captured on our state-of-the-art high volume scanners to maintain quality. Next, the image is digitally enhanced and checked for skew. The results are examined for quality and then key indexed to your specifications. Using our own software, we can index files by case number, file number, SSN or anything you require. Security passwords for file access are available as well. The finished CD-ROM(s) or DVD(s) are labeled and sent to you. We will store copies of your vital data in a remote, secure location upon request. Your data will always remain confidential. The original paper documents will be returned ordestroyed and recycled.

Viewing your documents on CD-ROM/DVD

There is no special software required to view your documents on a CD-ROM. Documents are often stored in .PDF file format. This format is readable using one of many free software applications such as Adobe Acrobat. The print quality is excellent, however, the document is not editable. Should you need to edit your digital documents, we can use optical character reading (OCR) software to produce .TXT or .DOC files.

Convenience

If you don't want your documents to leave the office or you have a large scale document conversion, Digital Records Management can provide you with on-site service. We will come to you when it is convenient for you. We are also distributors of the scanning hardware and software necessary to complete a project yourself. Since we've used this equipment ourselves, we can recommend the right equipment for the job.

Serving industry, nationwide

We serve the medical industry, entertainment industry, law firms, insurance companies, government institutions, Fortune 500 Companies, architectural firms, school districts, financial services businesses and any business small or large. Call or E-mail us today for a free quote.

 Document shredding services

Secure Document Shredding

A company you can trust means everything in document shredding and destruction services. Digital Records Management can keep your confidential documents safe and secure until they are processed in our own state-of-the-art shredder. Paper, cardboard, plastic ID cards, CDs can all be destroyed in our system. We recycle everything possible.

Digital Records Management knows how important it is to have your records safe and secure in a locked receptacle. Our Regal custom cabinets are fire-proof, durable, long-lasting and they look great. The Regal cabinet has a built-in paper-guard, as well as super-strong bag hooks that won’t bend or fall out. No more loose paper missing the bag. Our higher capacity custom-fit bag has flat bottom construction and two handles for quick emptying.